Officer Position Descriptions

Delegate      Registrar        AltDelegate    Chairperson    Secretary   Treasurer
 
 

DELEGATE

From Chapter VI of the AA Service Manual:

The Delegate’s position exacts a great deal of time and work. . The Delegate is the liaison to our General Service Office (GSO) and to other Areas in the United States and Canada. In addition, the Delegate shall produce an article for each Newsletter as well as after each Area Election provide names and contact information for all newly elected Area Officers to the GSO.

 

The delegate has a demanding job, not only because a large amount of time and work are involved, but because it is the delegate’s responsibility to serve the US/Canada Conference as a whole. As voting members of the Conference, delegates bring to its deliberations the experiences and viewpoints of their own areas. Yet they are not representatives of their areas in the usual political sense; after hearing all points of view and becoming fully informed during Conference discussion, they vote in the best interests of A.A. as a whole.

 

Though the high point is the Conference meeting, the delegate’s job goes on year-round and involves all aspects of the Conference structure. The delegate should:

  • Attend the annual Conference meeting fully prepared. Immediately upon election, every delegate is put on the G.S.O. mailing list to receive Conference materials.

  • Communicate the actions of the Conference to area committee members and encourage them to pass on this information, and the delegate’s enthusiasm, to groups and to intergroups/central offices. If an area is too large for the delegate to cover in person, he or she will ask area officers and committee members to share the load.

  • Be prepared to attend all area and regional service meetings and assemblies applicable to his/her respective area. From these meetings, delegates come to better understand their own areas and can make suggestions for the Conference agenda. Here, too, they come in contact with A.A. members who might not be reached otherwise.

  • Help area committees obtain financial support for the area and G.S.O.

  • Provide leadership in solving local problems involving the A.A. Traditions.

  • Remind G.S.R.s to inform groups and individuals about the A.A. Grapevine and Conference-approved literature.

  • Cooperate with G.S.O. in obtaining information—for example, making sure that upto-date information reaches G.S.O. in time to meet the deadline for each issue of the A.A. directory and helping carry out the triennial membership surveys.

  • Visit groups and districts in the area whenever possible.

  • Work closely with committee members and officers, sharing experience throughout the year. After G.S.R.s and committee members have reported on the Conference, learn from these A.A.s how groups and members have reacted.

  • Assume added responsibility if the area chair and alternate chair are unable to serve. Or, if an area committee is not functioning effectively, the delegate may take an active role in remedying the situation.

  • Keep the alternate delegate fully informed and active, so that the alternate can replace the delegate in an emergency.

  • Late in the second year of the term, work with newly elected delegates to pass along a basic knowledge of Conference proceedings and problems.

 

From the Central California Area Assembly Guidelines:

The Delegate is the liaison to our General Service Office (GSO) and to other Areas in the United States and Canada. In addition, the Delegate shall produce an article for each Newsletter as well as after each Area Election provide names and contact information for all newly elected Area Officers to the GSO.

 

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ALTERNATE DELEGATE

From Chapter VI of the AA Service Manual:

The Conference recommends that all areas elect alternate delegates. The alternate serves as a valuable assistant, often traveling with the delegate or giving reports for him or her. In some areas, the alternate serves some special function of the committee. Many area committee treasuries recognize the need to support the alternate’s expenses separately from the delegate’s. An alternate who replaces the delegate at the annual Conference meeting will remain on the G.S.O. mailing list as the delegate until G.S.O. is informed otherwise by the area committee.

 

From the Central California Area Assembly Guidelines:

  • Conduct an orientation for new GSRs before each Area Assembly;

  • Prepare a program for, and chair, the annual Pre-Conference Topic Workshop;

  • Act as Liaison to the Southern California AA Convention for the General Service

  • Meeting when the convention is held in our area.

  • Act as the Area 93 liaison to the Southern California H&I Intergroup.                                                                    Back to top

 

CHAIRPERSON

From Chapter V of the AA Service Manual:

The chairperson is responsible for the smooth running of area assemblies, consulting with the committee before setting the date and time, making sure that all groups are notified, consulting with officers and committee members on the program, and chairing the assembly meetings. The chairperson, more than any other officer, keeps the delegate informed about what is going on in the area, and makes sure that committee members are aware of what goes on in world services.

 

From the Central California Area Assembly Guidelines:

  • Prepare and distribute an agenda to the Area committee members as soon as possible to allow distribution to the members;

  • Chair Area Committee Meetings and Area Assemblies;

  • Assist the hosting districts with organizing their area assemblies;

  • Select two DCMs to represent the Area at the 4-Area DCM Sharing Session Planning Meeting.

  • Send a letter to each group at the year’s end to thank them for their contributions to the Area and inform them how their money was spent.

  • After Area Standing Committee chairpersons are appointed, reports the names and contact information of each to the GSO.                                                                                                                                                                   Back to top                  

SECRETARY

From Chapter V of the AA Service Manual: 

the secretary records and distributes minutes of area meetings; keeps mailing lists up to date and sends out area mailings; sometimes the secretary is responsible for preparing lively bulletins that will encourage attendance at committee meetings and assemblies. The secretary is in a good position to act as liaison between officers and committee members.

From the Central California Area Assembly Guidelines:and:

  • Take roll call at each Area Assembly and Area committee meeting;

  • Produce minutes and as soon as possible deliver a copy to each Area committee member for distribution to GSRs and Standing Committee Chairpersons;

  • Prepare any official Area communication and submit to the Area Chair for review and approval.

 

TREASURER

From Chapter V of the AA Service Manual:

From the Central California Area Assembly Guidelines:

  • Provide the quarterly financial report to the Area Committee Meeting and submit it for approval at the next Area assembly, with copies available;

  • Establish and maintain a permanent account requiring at least two signatures with a multi-branch bank;

  • Maintain a set of books accounting for all monies handled;

  • Pay expenses required to meet CCAA obligations;

  • Attend Finance Committee meetings;

  • Issue a group contributions report to the Area Committee members on a monthly basis;

  • Deposit all non-cash receipts into the Area bank account within three weeks of receipt.                        Back to top     

 

REGISTRAR

From Chapter V of the AA Service Manual: 

In many areas, registrars now develop and maintain records of all groups in the area, including group name, meeting location, time, and G.S.R. or group contact. Registrars may also be responsible for names, addresses, email addresses and phone numbers of the G.S.R.s, D.C.M.s, district and area officers and area committee members. They may provide mailing labels for area publications such as a monthly newsletter or a mailing of minutes. Area registrars also assist the G.S.O. Records Department to keep their records up-to-date.

 

From the Central California Area Assembly Guidelines:

  • Develop and maintain records of all groups in the Area, including name, meeting location, time, GSR, and group contact;

  • Maintains a current Roster all Area committee members;

  • Keeps GSO informed of all changes to the Area Committee Roster;

  • Works with Registration Committee on any projects;

  • Forwards all changes and additions to GSO Records Department in a timely manner to ensure that groups and GSRs receive material from GSO promptly- hopefully all changes are submitted within seven days to GSO.       Back to top

 
 
 
 
 

Area 93 address: PMB #140 606 Alamo Pintado #3, Solvang, CA 93463 

2019 BY CENTRAL CALIFORNIA AREA ASSEMBLY.